BTEPS-VMS

Introduction
VMS Visitor Management System is developed on BTEPS platform and
sharing the same database as Door Access, Time Attendance, Payment,
Guard Tour etc. It is used for managing visitor appointment, registration,
issue card, door access right assignment, visitor check out and internal user
facility booking etc.

Visitor Appointment and Registration
Visitor Management Software support visitor appointment registration
function. When system startup, it will list down all the current day
appointment list, able to query and print out all visitor appointment,
registration, check out information and modify visitor appointment record.
Visitor appointment registration include the following information: visitor
name, visiting Staff name, visitor company, visitor number, visiting
location, visiting start and end time, the purpose of visit etc.
When appointment visitor arrive, the current appointment visitor can be
selected, check in by issuing visitor card and the system will automatically
based on the visiting location to send down the visitor card information and
access right to the controller via CC Command Center. During check in, the
visitor photo can be captured and stored into the database using a normal
USB web camera. The same photo can be retrieved during the next visit.
Able to provide up to 10 user field to support rapid query of historical
visitor information without the need to re-entry. User field name is definable,
such as user field 1 for IC number, user field 2 for passport number.
Visitor Management Software support 3 methods of issuing card to
visitor: manually enter card ID, read card ID from USB/232 read/write reader,
select card from temporary visitor card list.
When appointment visitor check in, system will automatically
transfer the information from the appointment list to the visitor check in
list. The system is able to modify check in user record whenever necessary.

Internal User Facility Booking and Registration
Visitor Management System allow internal user to perform common facility
booking (e.g. Meeting Room). During booking registration, the following
information need to be filled in: Internal user name, department, usage
purpose, start and end time. The system perform check in either by selecting
from the advance booking appointment list or directly from existing internal
user list. Once check in is completed, the system will send the internal user
card information and access right to the controller via CC Command Center.
The system support manual or automatic check out of internal user. After
check out, the system will automatically delete the internal user from the
controller via CC. By the end of the booking time, if the internal user has not
check out, the system will still automatically delete internal user card
information from the controller via CC.

Visitor Access Record Tracking and
Stay Timeout Alarm
Visitor Management Software is able to query and print out any
visitor check in time, check out time and their access record. If visitor
did not check out after a predefine period, the system will activate an
alarm.

Meeting Location Setup
Meeting location can be setup by selecting one or multiple door from
a list of door created by DAS Door Access System. If VMS system allow a
visitor access a meeting location, it mean that visitor able to gain access
to those door point related to this meeting location. Meeting location is
also able to setup access to which floor.